Esther Jackson Elementary PTA Board Meeting Minutes
September 15, 2015
Present:
|
Dan MacLagan, Jodi Kaplan, Tara Barooah, Paige Janco,
Leslie Greindl, Becky Anderson, Shari Perkins, Valerie Saeed, Karen
Weatherspoon, Ginny Lim
|
Location:
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Esther Jackson Cafeteria
|
Next meeting:
|
October 20th, 7:45am, Esther Jackson, Room TBD
|
Meeting called to order by Dan MacLagan at 6:35pm
Principal Update – Dan
·
Ms. Cassidy is unable to be here tonight due to
an emergency, but she gave a few updates:
o They have
received the funding for FLIP instructor and filled position.
o The foundation is
in for new building.
Old Business
·
Donuts for Dads (Tara) – Had about 200
Dads/Important People attend. They
exceeded the number of volunteers needed - thank you!
·
Back to School Bash (Tara) – She has created
notes with planning thoughts and updates that can be used for next year’s
event. Taking in the schedule changes,
the building layout and such it should be a very similar set-up.
o There was a
ribbon cutting for the new building with the mayor and leaders from Fulton
County Schools on the same day that we did not know about ahead of time.
·
Spirit Nights
o Sky Zone – 1st
Spirit Night had 35 people. The class
with the most participants won a popsicle party. In this case, there was a tie, so two classes
won.
o The next one is
Thursday the 17th and another popsicle party will be awarded. There
will be a table with sign in sheets.
o Sky Zone’s goal
is to have at least 50 participants from a school at a Spirit Night. We will be holding Sky Zone Spirit nights
less frequently in the future (not monthly.)
o A discussion was
held on ways to advertise Spirit Nights in the Martin’s Landing neighborhood
since the school is not available. Ginny Lim suggested getting in touch with
Lisa DeCarbo and providing poster sized sign boards to put in the permanent
signs.
o Tara announced
that Debbra Sparks has agreed to be the Spirit Night Chairperson.
New
Business
·
Dan announced that the next PTA Meeting will be on October 20th
at 7:45am. This will be the first morning meeting in an effort to see if some
people who can’t come at night may be able to attend in the mornings. Dan will
find a room to hold the meeting in since the cafeteria will not be available.
·
Science Expo – Tara announced that Christine Amering has agreed to
chair the Science Expo. Becky has spoken
with her and passed along the Science Expo information and files.
·
Family Movie Night/Picnic – Dan let us know that because of a
scheduling conflict with the vendor, we can’t hold the event as planned. It is currently postponed and they are
looking into alternate options.
·
Open Positions – There are several Executive Board positions open
as well as various chairperson positions.
Two members of the Executive Board are moving and one position was not
filled from last year. Dan will be sending out information about the Executive
Board positions to the school. If you know anyone who may be interested, please
let him know.
o VP of Fundraising
o VP of Family Relations
o Secretary
·
Leslie asked about who gets the e-mails with meeting minutes and
communications from the PTA, such as volunteer requests. E-mails are sent through PT-Avenue, which
holds the membership database. Tara answered that the volunteer requests go to
all the members. Becky said the meeting minutes only go to the leadership,
(Exec Board and Chairs) and Dan said most of the other e-mails go to all the
members. We do not e-mail the entire
school unless it comes from Ms. Cassidy.
A suggestion was made to e-mail the minutes to the entire PTA instead of
just posting on the PTA blog. This needs
to be considered by the Exec Board and decided on, pros and cons. Pros being
that more people might see the minutes and be in the know. Cons could be that if someone didn’t want
them and chose to unsubscribe or mark as spam, they wouldn’t get the volunteer
requests or other important messages.
·
Room Parents – Shari Perkins
o Packets to the Room Parents will
go out next week.
o 3 classes are not covered.
·
Leslie asked what we were doing for the fund raiser. A discussion
was held on fund raising but no concrete plans were set.
·
Membership Update
o Membership was at 178 after
curriculum night.
·
Volunteer Update
o 75% covered for Donuts for Dads
Setup
o 100%+ covered for
Donuts for Dads Event
o 66% covered for
Vision and Hearing
o Helen Loiacono is
interested in being our Business Partner Chair, but she would like more
into. Dan and Jodi need to speak to her.
o Tracy Ballot has
agreed to take on the Grant’s Committee Chair in place of Becky who is leaving.
·
Treasurer
o Several people
mentioned that they had checks they had paid to the PTA that haven’t been
cashed and were wondering when they would be cashed.
o The 2015-2016
Budget will be out soon for review. Must
be out for a month before voting on in November.
·
Becky suggested having a set of things that
certain people, such as Treasurer, Volunteer or Membership chairs report on at
each meeting. For example, the Treasurer
might give a report that has opening and closing account balances, what any
deposits made were for, etc… Membership chair might give up to date membership
totals for staff and family, awards status, etc…
·
The PTA had a cake Becky since this was her last
meeting as a thank you. Cake was served
and enjoyed!
Meeting adjourned at 7:50 by Dan
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